Immigration document checklist: getting complete files from clients
Short answer: Send each client one secure link with a checklist-style form: application type, status, 10-year address and work history, past refusals, and a tick list of the documents they're uploading. Clients anywhere in the world upload from their phone; you download one organized set and the copy is deleted after filing.
The core checklist
| Category | Typical documents |
|---|---|
| Identity | Passport (all pages), national ID, birth certificate |
| Status | Current permits, visas, previous refusals or approvals |
| History | 10-year address and activity history with no gaps, travel history |
| Education and language | Diplomas, transcripts, credential assessment, language test results |
| Work and funds | Reference letters, pay stubs, tax documents, proof of funds |
| Family | Marriage or relationship documents, children's documents, family information |
| Background | Police certificates |
Exact requirements depend on the program and change often — always check IRCC's current document checklist for the application.
Why files come back incomplete
- Clients don't know what "all pages" or "no gaps" means — say it in the form.
- Documents arrive across WhatsApp, email and cloud links.
- Nobody reminds them before the deadline.
A workflow that fixes it
- Send the immigration checklist, family information and history forms in one link.
- Clients tick each document as they upload it.
- Automatic reminders go out before the link expires.
- You download everything, organized and named, and file it in your case management system.
General information for Canadian businesses, not legal advice. Laws and professional rules change — check the current version with your regulator or lawyer.
SealDrop sends your clients or patients a secure link to upload documents and fill in forms. Everything is stored in Canada and deleted once you have filed it. SealDrop for immigration consultants →